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14Build Documentation

Submitting a Bid

Submitting a Bid (Request to Supply)

In 14Build, contractors submit their Request to Supply (RTS) as part of the bidding process for published RFPs. The submission process includes providing a detailed proposal with cost breakdowns, timelines, supporting documents, and contractor information.

1. Steps to Submit a Bid

Step 1: Access the RFP

  1. Log in to your Contractor Dashboard.
  2. Navigate to the Tenders section.
  3. View the list of available RFPs.
  4. Click View Details on the RFP you want to bid for.

Step 2: Start Your Bid

  1. Click the Submit Bid button to open the bid submission form.
  2. Review the RFP details to ensure you understand the requirements, including:
    • Project description
    • SOQ (Schedule of Quantity) details
    • Budget and deadlines

Step 3: Add Bid Details

Fill in the following sections of the RTS form:

A. Cost Breakdown

  • Provide a detailed breakdown of Material Costs, Labor Costs, and Service Costs.
  • Refer to the Cost Breakdown Guide for details.

Example Cost Breakdown:

CategoryDescriptionAmount ($)
MaterialsConcrete and steel$6,500
LaborConcrete workers$11,400
ServicesMachinery & logistics$4,500
Total$22,400

B. Proposed Timeline

Provide the estimated timeline for completing the project.

TaskStart DateEnd Date
Excavation Work2024-08-012024-08-10
Foundation Reinforcement2024-08-112024-08-25
Concrete Pouring2024-08-262024-09-05

Total Duration: 5 weeks.

C. Supporting Attachments

Upload necessary supporting documents for the proposal, such as:

  1. Technical Documents: Blueprints, cost breakdown PDFs, equipment lists.
  2. Certifications: Safety certifications, insurance details, or ISO approvals.
  3. Proposal Breakdown: Detailed project timeline and team qualifications.

Example File Uploads:

DocumentTypeFile Name
Cost BreakdownPDFcost_breakdown_phase1.pdf
Project TimelineXLSXproject_timeline.xlsx
Certifications & InsurancePDFcertifications.pdf

D. Contact Information

Provide the contractor contact details:

FieldInput
Contact NameJohn Doe
CompanyABC Construction Co.
Email Addressjohn.doe@abcco.com
Phone Number+1 (555) 123-4567
Operation HoursMon-Fri, 7 AM - 5 PM

Step 4: Review and Submit

  1. Review the bid summary to ensure all details are correct:

    • Cost breakdown
    • Proposed timeline
    • Uploaded documents
    • Contact details

  2. Click Submit Bid to finalize the RTS.

  3. A confirmation notification will appear, and you’ll receive an email confirmation.

Example Success Message:

“Your bid for ‘Foundation Work - Phase 1’ has been successfully submitted!“

2. Example RTS Submission Record

JSON Example of a submitted RTS:

{
  "rts_id": "rts-78901",
  "tender_id": "tender-12345",
  "contractor_id": "user-56789",
  "cost_breakdown": {
    "materials": [
      { "name": "Concrete (30 MPa)", "unit": "m³", "quantity": 50, "unit_rate": 120, "total_cost": 6000 }
    ],
    "labor": [
      { "role": "Concrete Worker", "staff_count": 4, "hours": 80, "hourly_rate": 20, "total_cost": 6400 }
    ],
    "services": [
      { "service": "Machinery Rental", "description": "Excavation machinery rental", "cost": 2000 }
    ]
  },
  "timeline": {
    "start_date": "2024-08-01",
    "end_date": "2024-09-05",
    "tasks": [
      { "task": "Excavation Work", "start_date": "2024-08-01", "end_date": "2024-08-10" },
      { "task": "Concrete Pouring", "start_date": "2024-08-26", "end_date": "2024-09-05" }
    ]
  },
  "attachments": [
    { "name": "Cost Breakdown", "file": "cost_breakdown_phase1.pdf" },
    { "name": "Project Timeline", "file": "project_timeline.xlsx" }
  ],
  "contact_info": {
    "name": "John Doe",
    "company": "ABC Construction Co.",
    "email": "john.doe@abcco.com",
    "phone": "+1 (555) 123-4567",
    "hours": "Mon-Fri, 7 AM - 5 PM"
  },
  "submitted_at": "2024-06-16T10:00:00Z"
}

3. Key Features of RTS Submission

  1. Detailed Proposal: Cost breakdowns, timelines, and documents ensure comprehensive bids.
  2. Secure Submissions: All bid data is securely stored and time-stamped.
  3. Attachments: Upload project-critical documents for client review.
  4. Auto-Save Feature: In-progress bids are saved automatically for later completion.

4. What Happens After Submitting a Bid?

  • The bid status will be marked as Pending Review.
  • Clients will evaluate all submitted bids.
  • Notifications are sent to contractors when:
    • Their bid has been Reviewed.
    • A bid has been Awarded.

5. Best Practices for Submitting a Bid

  • Be Clear and Detailed: Provide accurate cost breakdowns and realistic timelines.
  • Upload Relevant Documents: Attach blueprints, certifications, and supporting files.
  • Review Thoroughly: Double-check all inputs before submission.
  • Respond Promptly: Be prepared for client follow-ups or clarification requests.

6. Summary

Submitting a Request to Supply (RTS) involves:

  1. Accessing the RFP and filling out bid details.
  2. Providing a cost breakdown, timeline, and supporting documents.
  3. Submitting contact details for follow-up.
  4. Finalizing and submitting the bid for client review.