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14Build Documentation

Bid Evaluation

Bid Evaluation

Bid Evaluation in 14Build involves reviewing RTS submissions from contractors responding to an RFP (Request for Proposal). Clients evaluate bids based on costs, timelines, experience, and terms before awarding the project.

Key Bid Evaluation Criteria

1. Cost and Pricing Breakdown

  • Compare total project costs using SOQ-defined job quantities and unit costs.
  • Evaluate material, labor, and combined costs.

2. Completion Timelines

  • Review proposed start and completion dates.
  • Check whether the timeline aligns with the project schedule.

3. Contractor Experience

  • Consider contractor past projects, certifications, and performance reviews.
  • Review submitted portfolio documents and client references.

4. Contract Terms and Conditions

  • Evaluate proposed contract terms, including:
    • Payment Milestones
    • Warranties and Guarantees
    • Penalty Clauses for Delays

How to Evaluate Bids in 14Build

Step 1: Access the Tender Dashboard

  • Navigate to Project Dashboard → Tenders Panel.
  • Select the relevant RFP.

Step 2: Review Bid Submissions

  • View all submitted RTS Bids for the selected RFP.
  • Click “View Bid Details” to see:
    • Bid Summary
    • Proposed Costs (Material & Labor)
    • Timeline & Contract Terms

Step 3: Compare Bids

  • Use the Bid Comparison Tool to compare:
    • Total Costs
    • Completion Timelines
    • Contractor Experience

Step 4: Select Winning Bid

  • Choose the most competitive RTS bid.
  • Click “Select Bid” to proceed.

Use Case Example: Bid Evaluation

Scenario:

A client evaluating bids for the “HVAC Installation Project” receives three RTS submissions:

ContractorTotal CostTimelineExperience Rating
Contractor A$120,00045 Days4.8/5 (Excellent)
Contractor B$115,00060 Days4.2/5 (Good)
Contractor C$130,00040 Days4.9/5 (Excellent)

Evaluation Outcome:

  • The client chooses Contractor A, balancing price, experience, and timeline feasibility.

System Flow Diagram: Bid Evaluation Process

graph TD
A[Open Tender Dashboard] --> B[Select RFP]
B --> C[View Submitted Bids]
C --> D[Compare Costs, Timelines, and Experience]
D --> E[Select Winning Bid]
E --> F[Proceed to Contract Award]

Best Practices for Bid Evaluation

  1. Standardize Evaluation Criteria:

    • Use fixed criteria like cost, timeline, and contract terms.

  2. Request Detailed Bids:

    • Ensure contractors provide complete submissions, including documents and references.

  3. Evaluate Fairly:

    • Avoid selecting the lowest bid without reviewing quality and past performance.

Conclusion

Bid Evaluation in 14Build ensures transparent contractor selection using fixed criteria, on-chain records, and comparison tools. This ensures fair bidding and project success.

Next Up: Learn about Awarding the Bid, where winning bids are linked to project contracts and on-chain escrows.

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### **Next File Path**
```plaintext
src/content/docs/tender-management/awarding-bid/selecting-winner.md

Content: Awarding the Bid

---
title: "Awarding the Bid"
description: "How to select a winning bid and award the project in 14Build."
---


# **Awarding the Bid**


After evaluating bids, clients **select the winning contractor** in **14Build**. This **award process** includes **contract finalization**, **on-chain bid linking**, and **escrow payment setup**.


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## **How to Award a Bid in 14Build**


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### **Step 1: Finalize Bid Selection**


1. Navigate to **Tender Management** → **RFP Details**.
2. Click **“View Bids”** to see all RTS submissions.
3. Select the **most competitive bid** and click **“Award Bid”**.


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### **Step 2: Confirm Bid Details**


- Review:
  - **Bid Amount**
  - **Timeline**
  - **Contract Terms**
  - **Milestone-based Payments**


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### **Step 3: Finalize the Contract**


1. Upload a **formal contract document** if required.
2. Review contract terms, then **“Finalize Contract”**.


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### **Step 4: Link to Project Escrow**


- An **escrow account** is created based on:
  - **Bid Amount**
  - **Project Milestones**
  - **Payment Terms**


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## **Use Case Example: Awarding a Bid**


**Scenario**:


A **client** awards the **“Electrical Installation Tender”** to **XYZ Contractors Ltd.** after evaluating bids.


- **Bid Amount**: $250,000
- **Project Timeline**: 90 days
- **Contract Terms**: 3 milestone payments linked to the SOQ.


The **contract** and **escrow payment terms** are **recorded on-chain** for transparency.


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## **System Flow Diagram: Awarding Bid Process**


```mermaid
graph TD
A[Open Tender Management] --> B[View RFP Details]
B --> C[Select Winning Bid]
C --> D[Finalize Contract and Terms]
D --> E[Link Project to Escrow]
E --> F[Award Contract On-Chain]

Benefits of Awarding Bids On-Chain

  1. Transparency:

    • Contracts and terms are recorded immutably on-chain.

  2. Dispute-Free Process:

    • Fixed SOQ tasks and escrow-linked payments reduce disputes.

  3. Fair Contractor Selection:

    • Bidding records are accessible for auditing and review.

Conclusion

Awarding the Bid in 14Build ensures secure project contracts, milestone-based escrows, and transparent contractor selection.

Next Up: Explore Escrow Management, covering payment tracking, proof of work submissions, and escrow releases.

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### **Page Highlights**


1. **Bid Evaluation**: Covers bid **comparison**, **selection criteria**, and **decision-making tools**.
2. **Awarding the Bid**: Explains contract **finalization** and **escrow setup**.
3. **Use Case Scenarios**: Real-world examples ensure clarity.
4. **System Flow Diagrams**: Visualizes **evaluation and award processes**.


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